Jessica Maier-Certified wedding planner



Meet Jessica- Owner

As the in-house Wedding Coordinator for Carmichael Farm at South Mountain, I have

the privilege of helping couples bring one of the most important days of their lives to

life. Creating unforgettable wedding experiences is more than my profession, it's my

passion. I am dedicated to ensuring every detail is thoughtfully planned, organized, and

executed so that each couple can fully enjoy their special day. Clever Coordinations

offers on-site wedding coordination services, photo booth rentals, and pet attendant

services to include your fur-baby in the celebration.

Before stepping into the wedding industry, I spent nearly 10 years working in

healthcare, an experience that shaped the way I serve others today. Healthcare taught

me the importance of clear communication, attention to detail, problem-solving, and

compassion during life's most significant moments. Those skills have become the

foundation of my approach to wedding coordination, allowing me to guide couples with

confidence, understanding, and care throughout the planning process.

Known for being professional, organized, and detail-oriented, I work closely with each

couple to bring their unique vision to life. I understand that no two weddings are alike,

which is why I take the time to get to know each couple and create an experience that

reflects their personalities, style, and dreams. From coordinating timelines and vendors

to managing the countless details behind the scenes, my goal is to make the planning

process seamless and stress-free.

There is nothing more rewarding than watching a couple celebrate the wedding they've

always envisioned. I believe every love story deserves a beautiful beginning, and I am

honored to help create meaningful moments and lasting memories at Carmichael Farm.

My commitment is simple: to make every couple feel supported, cared for, and confident

that their dream wedding is becoming a reality.

What Does a Day-of Wedding Coordinator Do?

A day-of wedding coordinator steps in during the weeks leading up to your wedding to

make sure all the plans you’ve made come together effortlessly. Their focus is on

logistics: confirming details, managing communication, and ensuring your wedding

runs smoothly from start to finish.

Think of your coordinator as the “director” of your wedding. While you’ve designed the

vision and booked your vendors, they step in to coordinate, manage, and troubleshoot so

everything unfolds exactly as planned.

Here are some of the wedding coordinator duties you can expect during the

afternoon and evening before the wedding:

• Attend and lead the wedding rehearsal (1 hour) so that everyone knows when to walk

and where to sit.

• Arrange and organize tips for all vendors, including the officiant, DJ, bartenders, and

venue waitstaff.

• Plan who will make the final payments to vendors and when.

Here’s the ultimate day-of wedding coordinator checklist to make sure you

don’t miss a beat:

• Create a day-of timeline with the couple.

• Confirm that all rentals (such as photo booths, flowers, linens, dinnerware, etc.) have

been delivered and set up on time by the vendors.

● Oversee accurate setup of tables, decor, ancillary / vendor stations.

• Make sure each vendor is following the wedding timeline.

• Keep the wedding on schedule by ensuring the wedding party gets ready on time.

• Ensure the DJ sticks to the timeline for wedding reception announcements, such as

cutting the wedding cake, bride and groom dance, father of the bride dance, etc.

• Take responsibility for the marriage license, vows, and rings.

• Guide the ushers on how and where to seat guests for the wedding ceremony.

• Ensure that the wedding party members are in position before the wedding

processional song begins.

• Review the names of the bridesmaids, maid of honor, best man, groomsmen, and other

members of the wedding party so that the DJ knows how to pronounce them.

• Confirm that the escort cards, place cards, and guest book are in place for the

reception.

• Have an emergency kit that includes a variety of health, fashion, and beauty essentials

(i.e., safety pins, stain remover).

• Oversee the tear-down process … The happy couple should not have to worry about the

clean-up!

● Supply the caterers and venue coordinator with the final guest count.

• Facilitate moving the wedding gifts (you can do this yourself or recruit a team of

trusted friends or relatives to help).

Wedding coordinator is not responsible for the following:

● Climbing ladders

● Any decor above 6 feet

● Cutting and/or arranging flowers

● Busing tables

● Food service / serving guests

● Taking photographs of wedding party/ guests

● Hiring or booking of vendors or negotiating contracts on your behalf

● Budget / payments

● Wedding design / themes / colors, etc

● Tracking RSVP’s, designing, addressing or mailing invitations

● Offsite errands

● Deep cleaning and/or manual teardown of venue / wedding items

Wedding Coordinator Pricing

Starting at:

Approx. 100 guests: $1,000

Approx. 150 guests: $1,500

Approx. 200 guests: $2,000

Link to Wedding Coordinator photo gallery

Link Back to top

Selfie Booth Rental

Looking for a fun and modern way to entertain your guests? Our Selfie Booth is the perfect

addition to any event, whether it’s a wedding, birthday party, corporate event, prom, or

graduation. Standing at just 4 feet tall, it makes a big impact without taking up much space,

making it ideal for venues of all sizes.

● Unlimited Photo, Boomerang and Gif Captures

● LED Ring Light

● Instant Digital Sharing (Text,Email,Airdrop)

● Custom Photo Overlay

● Custom Online Gallery

● Filters

● Prop Table (additional charge)

● Photo Booth Attendant (additional charge)

Why Add a Selfie Booth to Your Wedding?

A selfie booth is more than just a camera, it's an interactive experience that keeps your

guests entertained while capturing candid moments you'll treasure forever. While your

photographer focuses on documenting the major moments of your wedding day, a selfie

booth allows guests to create fun, spontaneous memories throughout the celebration.

At Clever Coordinations, we believe every wedding should include opportunities for

guests to relax, connect, and celebrate. A selfie booth naturally brings people together,

encouraging laughter, conversation, and unforgettable photos. From grandparents

posing with grandchildren to college friends reuniting, these are the moments that

often become some of the most cherished memories from your wedding day.

Our sleek, modern selfie booth blends seamlessly into any wedding aesthetic, whether

you're planning an elegant ballroom reception, a rustic barn celebration, or an intimate

outdoor gathering. Guests can instantly capture high-quality photos, create

boomerangs, and share their images, giving them a personalized keepsake from your

special day.

One of the greatest benefits of a selfie booth is that it provides entertainment

throughout the entire reception. While guests are waiting for dinner, taking a break

from dancing, or simply looking for a fun activity, the booth offers an experience

everyone can enjoy. It's also the perfect way to capture photos of combinations of

friends and family that may not otherwise be photographed during the day.

As wedding professionals, we've seen firsthand how a selfie booth adds energy,

excitement, and personality to a celebration. Long after the wedding is over, you'll have

a collection of candid images that tell the story of your day through the eyes of the

people who shared it with you.

If you're looking for a simple way to enhance your guest experience while creating

lasting memories, a selfie booth is one of the best additions you can make to your

wedding day. By partnering with Carmichael Farm as the on-site photo booth rental

company, Clever Coordinations is able to offer these high quality services at very

competitive rates for your special day.

Photo Booth Pricing

Photo Booth Rental: $525 (6 hours)

Props: $35

Back Drops: $90

Dedicated Booth Attendant: $250 (6 hours)

Link to Photo booth Rental photo gallery

Link Back to top

Pet Attendant Services

Clever Coordinations is the exclusive pet handler for Carmichael Farm at South

Mountain. We believe your pets are family, and they deserve to be part of your special

Day. Our Wedding Pet Attendant service allows your pet to participate in your wedding day

while we handle all of the behind-the-scenes care and logistics, leaving you stress-free.

Our love for dogs extends far beyond weddings. For years, my husband and I have worked with

dogs of all breeds, ages, personalities, and behavioral needs. Through fostering, we have helped

countless dogs transition into loving forever homes, gaining valuable experience caring for

everything from energetic puppies to shy, anxious, and special-needs dogs. This hands-on

experience has taught us how to read canine body language, adapt to different temperaments,

and provide patient, compassionate care in a variety of situations.

As dog owners ourselves, we know firsthand how important it is to trust the person caring for

your pet. We share our home with two dogs of our own, and they continually remind us of the

unique bond we share with our four-legged family members. Because of this, we approach every

wedding with the same level of care and attention that we would want for our own pets.

Whether your dog is walking down the aisle, posing for photos, greeting guests, or simply being

part of your special day, our goal is to ensure they are happy, comfortable, and stress-free. Clever

Coordinations handle the details so you can focus on celebrating, knowing your furry family

member is in caring and experienced hands.

We provide tailored pet attendant services, making sure your pet is comfortable, hydrated,

exercised, transported safely, and photo-ready throughout your celebration.

Our full chaperone services include:

● Transportation to and from Carmichael Farm venue*

● Pre-ceremony potty breaks and walks

● Handling during photos and ceremony moments

● Water, feeding, and comfort breaks

● Supervision during cocktail hour or reception

● Coordinating with photographers, planners, and family members

● Safe return home or to accommodations after the event

● Love for your pet!

Clever Coordinations provides a free 30 minute meet and greet after booking! This allows us to

get to know you and your pets personality and expectations before your special day! This is

when we learn all about your pets' fun tricks, favorite treats, any allergies or quirks, and make

sure we are all comfortable with each other.

Pet Attendant Pricing

Wedding Packages: $395 (3 hours)

Package includes 1 dog for 3 hours starting at time of pick up.

When determining your pickup time, please factor in the distance between the venue

and the pickup location.

Additional hours: $100 per hour

Engagement/ Rehearsal Sessions: $100/ hour

Additional Pet(s): $50/ hour (upon approval/ staffing)

Holidays: Additional 15% fee

Transportation: $50/ hour per/handler (billed in 15 minute increments)

*We service most areas in Hickory, Gastonia, Huntersville, North Charlotte, Polkville,

Lancaster, Shelby, Mount Holly, Kings Mountain, Cherryville, Lawndale, Belmont, and

Denver. Your specific location will be discussed upon interview.

We can also work with you if you choose to have friends/ family transport your pet to

and/or from the venue.

**PICTURES OF DOGS**

We love what we do and it shows. With more than 25 years of experience in the field, we know our industry like the back of our hands. There’s no challenge too big or too small and we dedicate our utmost energy to every project we take on.

Every customer is unique. That’s why we customise every one of our plans to fit your needs exactly. Whether it’s a small strategy or a comprehensive effort, we’ll sit down with you, listen to your requests and prepare a customised plan.