Wedding Coordination Services - Photo Booth Rental - Pet Attendant Services
Clever Coordinations is proud to partner with Carmichael Farms Wedding Venue to help bring unforgettable wedding celebrations to life. We are honored to serve brides and grooms as they embark on one of the most meaningful journeys of their lives.
At Clever Coordinations, we believe every couple deserves a wedding day that is seamless, stress-free, and filled with moments they can cherish forever. From the final details to the last dance, our goal is to ensure that your vision becomes reality while allowing you to focus on what matters most, celebrating your love with family and friends and being fully present in every moment on your special day.
We are passionate about creating memorable experiences and take great pride in helping each couple enjoy their special day with confidence, joy, and peace of mind. It is a privilege to be part of such an important milestone, and we look forward to making your wedding day everything you've dreamed of and more.
Meet the Owner of Clever Coordinations
About Me
Jessica
As the in-house Wedding Coordinator for Carmichael Farm at South Mountain, I have the privilege of helping couples bring one of the most important days of their lives to life. Creating unforgettable wedding experiences is more than my profession, it's my passion. I am dedicated to ensuring every detail is thoughtfully planned, organized, and executed so that each couple can fully enjoy their special day. Clever Coordinations offers on-site wedding coordination services, photo booth rentals, and pet attendant services to include your fur-baby in the celebration.
Before stepping into the wedding industry, I spent nearly 10 years working in healthcare, an experience that shaped the way I serve others today. Healthcare taught me the importance of clear communication, attention to detail, problem-solving, and compassion during life's most significant moments. Those skills have become the foundation of my approach to wedding coordination, allowing me to guide couples with confidence, understanding, and care throughout the planning process.
Known for being professional, organized, and detail-oriented, I work closely with each couple to bring their unique vision to life. I understand that no two weddings are alike, which is why I take the time to get to know each couple and create an experience that reflects their personalities, style, and dreams. From coordinating timelines and vendors to managing the countless details behind the scenes, my goal is to make the planning process seamless and stress-free.
There is nothing more rewarding than watching a couple celebrate the wedding they've always envisioned. I believe every love story deserves a beautiful beginning, and I am honored to help create meaningful moments and lasting memories at Carmichael Farm. My commitment is simple: to make every couple feel supported, cared for, and confident that their dream wedding is becoming a reality.
Wedding Coordinator Services
"The best use of life is love. The best expression of love is time. The best time to love is now."
- Rick Warren
What Does a Day-of Wedding Coordinator Do?
A day-of wedding coordinator steps in during the weeks leading up to your wedding to make sure all the plans you’ve made come together effortlessly.
Their focus is on logistics: confirming details, managing communication, and ensuring your wedding runs smoothly from start to finish.
Think of your coordinator as the “director” of your wedding. While you’ve designed the vision and booked your vendors, they step in to coordinate, manage, and troubleshoot so everything unfolds exactly as planned. Here are some of the wedding coordinator duties you can expect during the afternoon and evening before the wedding:
• Attend and lead the wedding rehearsal (1 hour) so that everyone knows when to walk and where to sit.
• Arrange and organize tips for all vendors, including the officiant, DJ, bartenders, and venue waitstaff.
• Plan who will make the final payments to vendors and when.
Here’s the ultimate day-of wedding coordinator checklist to make sure you don’t miss a beat:
• Create a day-of timeline with the couple.
• Confirm that all rentals (such as photo booths, flowers, linens, dinnerware, etc.) have been delivered and set up on time by the vendors.
• Oversee accurate setup of tables, decor, ancillary / vendor stations.
• Make sure each vendor is following the wedding timeline.
• Keep the wedding on schedule by ensuring the wedding party gets ready on time.
• Ensure the DJ sticks to the timeline for wedding reception announcements.
• Take responsibility for the marriage license, vows, and rings.
• Guide the ushers on how and where to seat guests for the wedding ceremony.
• Ensure that the wedding party members are in position before the wedding processional song begins.
• Review the names of the bridesmaids, maid of honor, best man, groomsmen, and other members of the wedding party.
• Confirm that the escort cards, place cards, and guest book are in place for the reception.
• Have an emergency kit that includes a variety of health, fashion, and beauty essentials (i.e., safety pins, stain remover).
• Oversee the tear-down process … The happy couple should not have to worry about the clean-up!
• Supply the caterers and venue coordinator with the final guest count.
• Facilitate moving the wedding gifts (you can do this yourself or recruit a team of trusted friends or relatives to help).
Wedding coordinator is not responsible for the following:
● Climbing ladders ● Any decor above 6 feet
● Cutting and/or arranging flowers ● Busing tables
● Food service / serving guests ● Offsite errands
● Taking photographs of wedding party/ guests
● Hiring or booking of vendors or negotiating contracts on your behalf
● Budget / payments ● Wedding design / themes / colors, etc
● Tracking RSVP’s, designing, addressing or mailing invitations
● Deep cleaning and/or manual tear down of venue / wedding items
Photo Booth Rentals
Why Add a Selfie Booth to Your Wedding
A selfie booth is more than just a camera, it's an interactive experience that keeps your guests entertained while capturing candid moments you'll treasure forever. While your photographer focuses on documenting the major moments of your wedding day, a selfie booth allows guests to create fun, spontaneous memories throughout the celebration.
At Clever Coordinations, we believe every wedding should include opportunities for guests to relax, connect, and celebrate. A selfie booth naturally brings people together, encouraging laughter, conversation, and unforgettable photos. From grandparents posing with grandchildren to college friends reuniting, these are the moments that often become some of the most cherished memories from your wedding day.
Our sleek, modern selfie booth blends seamlessly into any wedding aesthetic, whether you're planning an elegant ballroom reception, a rustic barn celebration, or an intimate outdoor gathering. Guests can instantly capture high-quality photos, create boomerangs, and share their images, giving them a personalized keepsake from your special day.
One of the greatest benefits of a selfie booth is that it provides entertainment throughout the entire reception. While guests are waiting for dinner, taking a break from dancing,
or simply looking for a fun activity, the booth offers an experience everyone can enjoy. It's also the perfect way to capture photos of combinations of friends and family that
may not otherwise be photographed during the day.
As wedding professionals, we've seen firsthand how a selfie booth adds energy, excitement, and personality to a celebration. Long after the wedding is over, you'll have a
collection of candid images that tell the story of your day through the eyes of the people who shared it with you.
If you're looking for a simple way to enhance your guest experience while creating lasting memories, a selfie booth is one of the best additions you can make to your wedding day. By partnering with Carmichael Farm as the on-site photo booth rental company, Clever Coordinations is able to offer these high quality services at
very competitive rates for your special day.
Selfie Booth
Looking for a fun and modern way to entertain your guests? Our Selfie Booth is the perfect addition to any event, whether it’s a wedding, birthday party, corporate event, prom,
or graduation. Standing at just 4 feet tall, it makes a big impact without taking up much space, making it ideal for venues of all sizes.
● Unlimited Photo, Boomerang and Gif Captures
● Short Videos to Bride and Groom
● LED Ring Light
● Instant Digital Sharing (Text, Email, QR code)
● Custom Photo Overlay
● Custom Online Gallery
● Filters
● Prop Table (additional charge)
● Photo Booth Attendant (additional charge)
Pet Attendant Services
Clever Coordinations is the exclusive pet handler for Carmichael Farm at South Mountain. We believe your pets are family, and they deserve to be part of your special Day. Our Wedding Pet Attendant service allows your pet to participate in your wedding day while we handle all of the behind-the-scenes care and logistics, leaving you stress-free.
Our love for dogs extends far beyond weddings. For years, my husband and I have worked with dogs of all breeds, ages, personalities, and behavioral needs. Through fostering, we have helped countless dogs transition into loving forever homes, gaining valuable experience caring for everything from energetic puppies to shy, anxious, and special-needs dogs. This hands-on experience has taught us how to read canine body language, adapt to different temperaments, and provide patient, compassionate care in a variety of situations.
As dog owners ourselves, we know firsthand how important it is to trust the person caring for your pet. We share our home with two dogs of our own, and they continually remind us of the unique bond we share with our four-legged family members. Because of this, we approach every wedding with the same level of care and attention that we would want for our own pets.
Whether your dog is walking down the aisle, posing for photos, greeting guests, or simply being part of your special day, our goal is to ensure they are happy, comfortable, and stress-free. Clever Coordinations handle the details so you can focus on celebrating, knowing your furry family member is in caring and experienced hands.
We provide tailored pet attendant services, making sure your pet is comfortable, hydrated, exercised, transported safely, and photo-ready throughout your celebration.
Our full chaperone services can include:
- Transportation to and from Carmichael Farm venue*
- Pre-ceremony potty breaks and walks
- Handling during photos and ceremony moments
- Water, feeding, and comfort breaks
- Supervision during cocktail hour or reception
- Coordinating with photographers, planners, and family members
- Safe return home or to accommodations after the event
- Love for your pet!
Clever Coordinations provides a free 30 minute meet and greet after booking! This allows us to get to know you and your pets personality and expectations before your special day! This is when we learn all about your pets' fun tricks, favorite treats, any allergies or quirks, and make sure we are all comfortable with each other.
